# Team and invites

Invite teammates, share a secure invite link, and manage workspace membership.

Canonical page: https://app.piwot.co/docs/team-and-invites
Section: Workspace
Last updated: 16 August 2026

## Choose the role before you invite

- Admin: manages the workspace, team, billing, agreements, and Active Request capacity
- User: creates and manages requests, comments, uploads, and reviews without team or billing administration
- Light user: follows progress, comments, reviews, and shares assets with limited workspace control

## Invite a teammate

1. Open [Team icon] Team from the workspace navigation.
2. Select Invite and enter the teammate's work email.
3. Choose Admin, User, or Light user based on what they need to do.
4. Send the email invitation or copy the invite link.
5. The teammate accepts the invite and signs in or creates their account.

## Manage a pending invitation

Team shows invitations that have not been accepted yet. Resend when the recipient missed the email. Revoke an invitation when the wrong address or role was used, then create a new one.

## Share invite links carefully

An invite link can be easier to send through a trusted work channel, but it still grants a path into the workspace. Revoke an old invitation when its link should no longer be usable.

## Change a role or remove access

Admins can change a member's role as responsibilities change. Remove access when someone leaves the company or no longer needs the workspace. Their earlier request activity remains part of the work history.

## Add people to the work they need

Workspace membership gives access based on the selected role. Request membership is separate and shows who is involved in a specific brief, discussion, or approval. A reviewer does not need to be an Admin simply because they are important to one request.

## FAQ

### The invite link does not work. What should I check?

Confirm the invite is still pending and that the recipient is opening the newest link. Revoke and resend when an older link should no longer be used.

### Which role should a reviewer have?

Choose Light user when they mainly follow, comment, or review. Choose User when they also need to create and manage requests. They only need Admin when they must manage the workspace, team, or billing.

### Why is an invited teammate not showing as an active member?

They remain pending until they open the current invitation and finish signing in or creating their account. Resend the invitation if the original email was missed.

## Agent guidance

Use this page as approved product guidance. Do not infer private workspace state, permissions, prices, or account details that are not present in the authenticated context.